Terms and Conditions

SportCampTravel LLC Terms and Conditions Agreement

Please read the following terms and conditions carefully. By accessing this website, you agree to be bound by the terms and conditions below. These terms and conditions are subject to change in our sole discretion. Any changes will be incorporated to these terms and conditions and posted on the website. If you do not agree with these terms and conditions, please do not access this website. We reserve the right to modify these terms and conditions at any time and without prior notice.

SportCampTravel, LLC is hereinafter referred to as "Contractor ", and the term "Customer” shall refer to any visitor to the website, person who has purchased a product or service from the Contractor, or any person related thereto, collectively referred to as the Parties.

1. SUBJECT MATTER

SportCampTravel is to provide advisory services on the selection of sports camps, registration of the selected program, the provision of an invitation letter from the camp for visa processing (if required), consulting support for the participant during their stay in the camp, and provide additional services at the request of the customer.

2. OBLIGATION OF PARTIES

2.1 The Contractor undertakes to explain the general provisions of the camp to the participant contained in Annex 1 of this Agreement. The Customer agrees to follow these general provisions. Furthermore, the Customer is solely responsible for any violation to the general provisions contained herein.

2.2 Customer agrees to transfer to the Contractor the following documents:

- One medical certificate for each participant, dated no later than thirty (30) days prior to the program start date;

- One registration form, duly completed and signed by the parties, for each participant and parental permission to stay in the camp.

- A copy of the first page of the participant’s passport.

3. COST AND PAYMENT

3.1 Upon confirmation of booking and receiving an invoice for the program, the Customer shall pay the Contractor the total amount for the selected program, or may choose to pay the academy directly (if applicable).

3.2 Payment is made by transferring funds to the account of the Contractor at the exchange rate on the date of invoice. The Contractor accepts payment by most major credit cards or by bank transfer.

Please note: the amount due does not include travel expenses or visa support. The Customer is responsible for booking and paying for all flights and a visa for each participant (if applicable).

4. RESPONSIBILITIES OF THE PARTIES

4.1 The Contractor shall be responsible for fulfilling the obligations under this Agreement, and for the preservation of the Customer’s confidential data, which became known to the Contractor in connection with the performance of the Contract.

4.2 The Contractor shall not be liable for any violations and actions that do not fall within its competence, namely actions relating to Carriers (changes, cancellations, transfers, delayed flights, trains, buses, etc.); for the retention, loss, damage or theft of baggage, cargo, valuables and documents of the Customer for the duration of a trip; for the actions of insurance companies; any actions by customs and immigration officials for violation of customs and the Customer border formalities; violations to rules of travel and baggage; violations of specific rules of behavior in the country of temporary residence; the cancellation of academy or camp programs as executed by the academy; the absence of Customer passports at the time of travel and the relevant instruments governing travel for children; the authenticity and accuracy of documents (accuracy of information contained therein), which were provided for the Contractor for the purpose of Customer visa support; and all other related matters. The Contractor shall not be held liable for documents that are inaccurate, insufficient, or not provided in a timely manner.

4.3 The Contractor does not guarantee scouting opportunities of any players or exposure to agents; this is at the discretion of the academy or camp.

4.4 The Customer or any persons related thereto shall not attempt to become an agent with any SportCampTravel academies. If the customer has any questions about the program or anything related thereto, the Customer shall contact the Contractor. If due to any special circumstances the Customer or any person related thereto is given or comes across the contact information of any academy, the Customer or any person related thereto shall not contact said academy to provide them with their personal services or contact information.

4.5 The Customer and any persons related thereto shall always refer to themselves as a client of SportCampTravel and if any academy representative asks for the Customer's contact information, the Customer shall refer them to the Contractor. 

4.6 The Contractor shall not be liable or responsible, directly or indirectly, for any loss, damage, injury, or death as a result of or in connection with participation in a sport program by the Customer or any persons related thereto.

5. OTHER CONDITIONS

5.1 Annex number 1 is an integral part of this Agreement.

Annex 1 to the Agreement

GENERAL PROVISIONS

All registration forms must be submitted no later than thirty (30) days before the start of the selected program. The program must also be paid in full no later than thirty (30) days before the start of the selected program. In the event the registration form is incomplete, the program shall be cancelled due to the fault of the Customer and any prepayment shall not be refunded.

Note: incomplete registration forms will not be considered.

For certain camps, on the first day of the program, the participant must bring a medical certificate from a doctor for admission to training, dated no later than 30 days prior, and confirming that the participant does not have any infectious diseases. 

PROGRAM CANCELLATION

- All cancellations must be made with a letter, in writing, at least thirty (30) days prior to program start date.

- Programs are non-refundable after booking has been completed. No exceptions.

- Due to COVID-19, any cancellations in 2020 will receive a voucher to be used the following year. Payment is non-refundable.

INTERNAL RULES AND REGULATIONS

The participant must agree to follow sports-adhering norms. To participate in sports activities, the participant must comply with certain rules of hygiene and other basic rules, such as: following good nutrition; limiting the number of hours in the sun; and abstaining from smoking, drinking alcohol or consuming drugs. Additionally, participants agree to abide by the specific rules of the program booked.

In addition, the organizer acknowledges that alcohol is strictly prohibited, as well as smoking in public places and in places relevant to the program. The organizer ensures that it shall attempt to prevent the sale or consumption of substances, such as drugs or alcohol, during the program. In addition, the organizer controls departures of participants for campus excursions. Minors must comply with the order of the day and daily center rules.

Any failure to comply with these regulations shall be brought to the attention of a parent or guardian, and depending on the severity of the offense, in certain cases immediate expulsion shall be enforced.

Parents or legal guardians shall be the responsible party for any costs incurred in this case, the price is not refundable.

By registering a minor for a sport camp, parents, guardians, or legal successors undertake their fulfillment of civil responsibility. Neither the organizer nor the Contractor shall be held liable for any acts of vandalism, voluntary destruction or theft during the stay. Furthermore, the organizer is released from all liability in case of theft or damage to objects that have not been put under its custody.

During the entire duration of the program, the participant shall be under the organizer’s supervision.

The organizer accepts its responsibility on the first day of arrival and ends its responsibility at the end of last day of the program (except in cases of early departure).

DEPARTURE

During the program

- If during the program, injury or illness interrupts the participant’s stay in the camp, the camp physician will evaluate the participant and if he/she is deemed unfit to train, the participant may receive a voucher to be used for future camps at the discretion of the organizer.

- If a participant decides to leave the camp at will (without a medical doctor's conclusions), the payment shall be non-refundable. The organizer reserves the right not to release a minor from the camp, without written consent from a parent or legal guardian.

- The Contractor shall not be responsible for any changes in the academy program during the stay of the Customer. Furthermore, the Contractor shall not be responsible for any variations in the terms and/or conditions offered at the academy program which may differ from those listed on any of the Contractor’s channels of communication, including the website, e-mails, social media channels, and others.

End of the Program

Parents or guardians may not pick up participants until the end of the last day of the program after obtaining permission from the organizers.

INSURANCE

Neither the Contractor not the organizer shall be liable or responsible, directly or indirectly, for any loss, damage, injury, or death as a result of or in connection with participation in a sport program.

Neither the Contractor nor the organizer shall provide insurance of any kind for the Customer or any person related thereto. The Customer must purchase their own insurance, if desired.